How to write effective meeting minutes in 6 steps 1. Logging what items are actionable throughout your meeting makes it easy for attendees to know what they need to do when the meeting ends, without diverting attention from what is currently being discussed. By recording what needs to be done before the next meeting happens, colleagues can easily keep track of what they need to do to prepare for the next call. Plan the next steps for future meetingsĪ meeting is never just one meeting - there are always follow-up syncs and tasks people need to do. Capture motions or votes made in the meeting room to clarify for attendees and nonattendees when, why and how these decisions were made. Record votes on decisions being madeīy writing down big decisions made during the meeting, you put you and your colleagues a step ahead for any follow-up meetings. Good meeting minutes not only tell people why the meeting was held in the first place, they also jog memories of tasks that need to be done. There’s always an underlying purpose of a meeting being called. Here are a few good reasons why meeting minutes enhance the way you meet: Capture the overall purpose of meeting Not only are meeting minutes used to benchmark key topics discussed in meetings, they are also used as records so that anyone not on the call or in the meeting room can catch up on what was discussed, minus the bias and small talk. This condensed document also suggests what topics to revisit and inform future decisions in follow-up meetings. Meeting minutes allow people who didn’t attend the meeting to get caught up on what was discussed. Meeting minutes are the tangible records taken in a meeting that are used to inform attendees and nonattendees of what was discussed during the meeting and define the required next steps to keep the conversation or project on track.
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